Attire, Travel, and More Details

Attire 
Attire for steering committee and board will be determined before the event.  

 DAY SHIRT COLOR OF PANTS
 SUNDAY

 MONDAY
 TUESDAY
 
 
 
 WEDNESDAY
 
 THURSDAY 
 FRIDAY 

Travel

Travel to and from the Steering Committee Retreat and Convention will be reimbursed. Please use the TCEA Travel Reimbursement Form to submit expenses. See "Meals" below for reimbursement guidelines.

Meals
BREAKFAST
Breakfast coupons will be distributed at the welcome meeting Sunday at 4 p.m. or Monday at 12:30 p.m. (you will attend one, according to your schedule). The breakfast coupons are good for a breakfast buffet at the Hilton lobby restaurant, Cannon and Belle, between 6 a.m. and 8 a.m. each morning. These coupons can also be used at the Hilton lobby Starbucks for a quick-grab breakfast. 

Please note: TCEA is billed only for the consumption of the tickets or items consumed at the Starbucks. Please do not give unused tickets to other patrons. You will not be reimbursed for breakfast purchases. 

LUNCH
Lunch is available Sunday - Friday in Ballroom B (this is the board and steering committee exclusive break area) 11:30 a.m. - 1:30 p.m. 
Ballroom B is located on Level 1 of the Austin Convention Center behind Attendee Registration.

If you have any allergies or dietary restrictions please contact Sherry Wagner at 512-450-5462 or swagner@tcea.org.

You will not be reimbursed for lunch purchases, excluding lunch on Sunday if purchased during travel times according to the reimbursement policy outlined on the form.

DINNER
Sunday: On Your Own

Monday: Committee and Board Recognition Dinner
Location: TBD 
If shuttle is required, it will depart from the Hilton lobby.  
Attire: Dressy
Notes: Please submit your RSVP with meal selection (invitation emailed). Board members will assemble for annual picture before the meal.  

Tuesday: Convention Group Dinner (Board, Steering Committee, Tech Crew) 

Location: TBD 
7 p.m.
Attire: Casual 

Wednesday: Open night for board and steering committee
Open evening. Please use the Travel Reimbursement Form to submit expenses. Per Diem for dinner is $26. TCEA will not pay for or reimburse for alcohol.
*Planned dinner for Tech Crew members

Thursday: Open night for all board, steering committee, and tech crew
Open evening. Please use the Travel Reimbursement Form to submit expenses. Per Diem for dinner is $26. TCEA will not pay for or reimburse for alcohol.

STIPEND AND REIMBURSEMENT
Breakfast and lunch are not reimbursable as they have been pre-planned and provided for you. The stipend/reimbursement limit for dinner is $26 and TCEA will not pay for alcoholic beverages. Reimbursements for meals during travel days must follow the reimbursement guidelines.


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